Service Area 3

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March 26, 2018 9:47 AM

Request for Proposal - Assistant Clerk

Job Description
Under the direction of the Board of Trustees and direct supervision of the General Manager, the Assistant Clerk position is a part time position to support for Service Area #3 activities. The individual in this role it is depended upon to ensure work is performed in an open, efficient and cost effective manner. This position may be combined with another position.
1. Compiles information submitted by the Board of Trustees, legal counsel, and Service Area
employees for the purpose of publishing policies;
2. Posts the agenda for the Board of Trustee meetings following the timeline of Chair and in
accordance with the public meetings requirements of the state.
3. Prepares Board of Trustee packages on the day of meetings and assures that both electronic and
paper copies are available for Board members. In addition, assures that the electronic information
is maintained in the Service Area shared electronic folders for reference during meetings and as
part of the minutes.
4. Attends and takes the minutes of the Board of Trustee meetings, and ensures that the Open
Meeting Rules of the State of Utah are complied with by publishing the minutes in a timely
manner, utilizing electronic recording devices and publishing electronically.
5. Files amendments and other documents as requested by the Board with Summit County,
6. Ensures that the electronic and paper records of the Service Area are compliant with the
Government Records Access and Management Act (GRAMA) under the direction of the Board of Trustees and the General Manager,
7. Responds to GRAMA requests under the direction of the Board of Trustees and the General Manager under the provisions of the law.
8. Assists in the annual election of Board of Trustees.
9. Other duties as requested by the General Manager or Board consistent with the role.
Knowledge of:
 Principles and practices of public administration and organization;
 Open meeting laws as they apply to Special Service Areas of Utah;
 Election laws and procedures;
 Public filing procedures with appropriate governmental agencies;
 Personal computer operation including word processing applications; and
 Business English, spelling and math.
Ability to:
 Transcribe and word process documents in a timely manner;
 Develop cooperative and harmonious working relationships with members of the Board of
Trustees and employees of the Service Area;
 Read and understand regulations and legal documents;
 Travel to alternative work locations and offsite meetings.
Training and Experience:
 Any combination of training, education, and experience equivalent to graduation from high
school or GED.
 Progressively responsible work experience of three or more years in a capacity related to communication, court reporting, writing/editing, or an area which involved highly professional minute-taking or documenting official records.
Licenses and/or Certifications:
 Must have a valid Utah drivers license;
 Current Utah Notary Public.
Required Content of Applications
The statement of qualifications and the performance data requested should include the following

1. Name and address of the applicant.
2. The education, training, qualifications, experience, and certifications of the applicant.
3. Current and past occupations of the applicant.
4. Names, phone numbers, addresses, of at least three and preferably five
professional references.
Proposal Submittal Instructions:
All proposals must be delivered to Summit County Service Area No. 3 by 5:00 p.m. on April 6,
Submit proposals to:
Summit County Service Area No. 3
7215 Silver Creek Rd.
Park City, Utah 84098
Contact Persons:
Marla Howard, General Manager,

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